Using real estate software programs can mean the difference between success and failure in rental property management. These tools help manage rental listings, analyze deals, collect rent payments, monitor key financial metrics, and everything else required to run a rental property business.
This guide includes our top 10 picks for the best real estate software for investors and landlords on the market today.
Key takeaways
- Dedicated software is non-negotiable for scaling. It moves you from manual spreadsheets to automated, integrated workflows, providing the clear financial visibility you need for smart growth.
- The right tool is the one that fits your process. Look for key features like all-in-one financial integration, deal analysis, and clear performance reporting.
- We cover the top tools in property management, deal analysis, investment management, commercial real estate, and more to support your entire real estate lifecycle.
- Baselane is the best real estate investment property management software. It's a free, integrated platform that combines landlord banking, automated rent collection, and expert bookkeeping for seamless control over your portfolio.
What to look for in real estate software for investors
Not every rental property owner has the exact needs. Here are some features to look out for when choosing the best real estate investment software.
- Versatility: Software for real estate investors should support a range of rental property types, including single-family homes, multifamily properties, short-term rentals, and commercial properties.
- Scalability: Choose real estate portfolio management software for investors that can support multiple rental properties and scale with a growing portfolio of residential real estate or commercial real estate (or a mix of both).
- Ease-of-use: The learning curve for real estate management software should be straightforward, with easy input of rental property details, the ability to run financial reports, and the ability to review real estate analytics.
- Performance tracking: Ensure the real estate investing software pulls data at the portfolio, rental property, and unit levels for a complete cash flow analysis.
- Security: Prioritize real estate financial software with top-notch network security to protect personal and financial information from third-party sharing for real estate investors, landlords, and tenants.
- Financial reporting: Most real estate investment tools have tax-ready financial statements for year-end reporting, and some offer professional-grade reports to support property management, cash flow tracking and rental property loan applications.
- Budget-friendly: Real estate investor software should be affordable and free of unnecessary features that aren't useful for most rental property investors.
Our best picks for real estate investment software
To thrive in real estate, you need tools for every phase of your business: acquisition, management, and financial oversight. We've curated a list of software to help you in the entirety of your real estate business lifecycle. You don't have to use all of them, but some might yield great results for your portfolio.
Baselane: Property and finance management
Best for: Landlords managing 10+ units who want to centralize the financial aspect of their rental business—banking, bookkeeping, and rent collection—for free.
Baselane is an all-in-one financial platform built specifically for real estate investors. It solves the core problems of manual expense tracking and fragmented finances by integrating all your financial tools under one roof.
You can open unlimited checking and savings accounts for each property and security deposit, ensuring a clear separation of funds that simplifies tax time. Rent collection is automated, deposits are fast, and every dollar is tracked and categorized, giving you real-time visibility and control without any monthly fees.
Key features
- Property-specific accounts: Open unlimited checking and high-yield savings accounts with no monthly fees or minimum balance requirements.
- Automated bookkeeping: Track rental income and expenses and automatically categorize transactions by property and over 120 Schedule E expense categories.
- Unlimited debit cards with spend limit controls: Get unlimited virtual debit cards and set custom spending limits for vendors and property managers.
- Real-time reporting: Generates instant financial reports, including cash flow statements and tax packages, for you and your accountant.
- Free rent collection: Manages automated invoicing, recurring charges, and late fees for rent and deposits.
- Tenant screening: Run detailed screenings, which include credit reports, income verification, background checks, and eviction notices.
- Lease management: Create state-specific leases, send them for e-signature, and track the signing process.
Baselane has completely streamlined how I manage my rental portfolio. Rent collection is automatic, expenses are tracked in real time, and I get clear financial insights without juggling multiple spreadsheets or bank accounts. It’s intuitive, landlord-focused, and saves me hours each month, plus my tenants love how easy it is to pay. Highly recommend it to any landlord who wants to simplify their rental business and improve cash flow. ~ Alex Spino
Pros and cons
Pricing
Baselane has two pricing plans.
- Baselane Core: $0. Full suite of tools and premium features with no monthly fees or minimum balance requirements
- Baselane Smart: $20/month billed annually. Unlock advanced auto-tagging rules, 2-day rent deposits, shared access, and more.
PropStream: Deal analysis and sourcing
Best for: Investors actively seeking off-market deals and wholesale opportunities by leveraging deep, filterable property data.
PropStream is a powerful tool that helps you source deals directly by providing property-level data, comparable sales, and ownership records. It allows you to search with over 165 filters to find specific properties, such as pre-foreclosures or vacant homes, and comes with marketing tools to contact motivated sellers.
Key features
- 165+ filter options: Allows highly specific searches for distressed, vacant, or pre-foreclosure properties.
- Ready-to-use lead lists: Provides pre-built lists for various buyer and seller lead types.
- ADU and rehab calculators: Offers cost breakdowns and ROI analysis for renovation projects.
Pros and cons
Pricing
PropStream paid plan starts at $81/mo for one primary account holder. You can try this and other two plans for a 7-day trial.
Alternatives
- DealMachine
- PropertyShark
- Homesage.ai
Argus: Investment management software
Best for: Large-scale investors and institutions needing enterprise-grade features for risk analysis, valuation, and complex fund management.
Argus, by Atlus Group, is one of the well-known commercial real estate investment software for enterprise-level investment management, that provides sophisticated investment modeling.
It is widely used for portfolio-level analysis, offering tools for risk assessment, market trend tracking, and detailed cash flow forecasting that cater to the needs of large real estate funds.
Key features
- Risk and sensitivity analysis: Models potential outcomes based on market variables.
- Property valuation: Provides deep, defensible property valuation across multiple scenarios.
- Fund and portfolio management: Tools for managing large real estate funds and tracking multi-asset performance.
Pros and cons
Pricing
Argus’s pricing is custom and designed for enterprise real estate investors.
Alternatives
- MRI Software
- Valuate by REFM
- RealData
Mashvisor: Property analysis software
Best for: Single-family or short-term rentals that need quick, data-driven insights on projected rental income and cash flow metrics.
Mashvisor is a short-term real estate investment analysis software that helps you evaluate rental properties, cutting down on the time it takes to vet potential investments.
The platform focuses on the exact metrics rental property investors need, such as cash-on-cash return, Cap Rate, and market demand forecasts for both traditional and short-term rentals.
Key features
- Rental income projections: Forecasts long-term and short-term rental income estimates.
- ROI and cap rate calculation: Instantly provides key profitability metrics.
- Market demand analysis: Offers occupancy forecasts to gauge local market strength.
Pros and cons
Pricing
Mashvisor offers four pricing plans starting at $24.99/mo. There is no free plan or trial available.
Alternatives
- RentCast
- Homesage.ai
MRI Software: For commercial real estate
Best for: Property owners and managers handling large, complex, or mixed portfolios, specifically those that include commercial properties and need advanced financial analysis.
MRI software is a commercial real estate investment software that offers a scalable solution for both residential and commercial property management, standing out for its advanced financial management tools.
It provides features for investment management reports, strategic planning, and fund modeling, which are crucial for large-scale operations managing commercial real estate (CRE) assets.
Key features
- Investment management reports: Tools for strategic planning and in-depth ROI analysis.
- Commercial lease management: Handles the unique complexities of commercial leases, including common area maintenance (CAM) calculations.
- Trust accounting: Features specifically designed for property managers requiring complex trust and general ledger accounting.
Pros and cons
Pricing
Pricing is based on your portfolio size and features you need.
Alternatives
- Reonomy,
- VTS
- TheAnalyst PRO
DealMachine: Lead generation software
Best for: Investors focused on "driving for dollars" and using AI-powered tools to find and immediately contact off-market property owners via mobile.
DealMachine is known for bringing lead generation into the mobile age. It allows investors to identify potential off-market deals while driving quickly, pull property data on the spot, and use direct mail or dialer tools to reach owners immediately.
Their AI Vision Builder lets you create unique lists of leads by scanning satellite imagery of properties against specific criteria.
Key features
- Mobile deal sourcing: Use the mobile app to identify and capture off-market properties in real-time.
- Integrated dialer and mail: Quickly send direct mail or call homeowners from the app.
- AI vision builder: Uses AI to scan property images and satellite views for specific deal-sourcing criteria.
Pros and cons
Pricing
DealMachine’s paid plan starts from $99/mo for one user.
Alternatives
- REDX
- SmartZip
- Zurple
ATTOM Data Solutions: Data collection software
Best for: Investors, lenders, and institutions requiring comprehensive, multi-source, historical data for risk assessment, compliance, and institutional-grade analytics.
ATTOM Data Solutions is a top choice for property data in the U.S., offering detailed, reliable information on more than 158 million properties. If you need a deep dive, they have specialized data on things like foreclosures, environmental risks, historical trends, and many other specific details for in-depth research.
Key features
- Historical data depth: Excels in providing extensive historical property, sales, and foreclosure records.
- Risk and compliance data: Offers data sets for environmental, climate, and regulatory risk assessment.
- Multi-layered datasets: Provide over 9,000 unique attributes for a comprehensive analysis.
Pros and cons
Pricing
Pricing is based on data needs, delivery method, and coverage, requiring a custom quote.
Alternatives
- CoreLogic (Cotality)
- PropertyShark
- Zillow
REISift: CRM software
Best for: Scaling real estate investors who need a complete customer relationship management platform to organize and nurture leads, particularly for high-volume wholesaling.
REISift is a CRM specifically built for the real estate investor, focusing on the needs of those who generate high volumes of leads. It provides essential CRM functions combined with real estate-specific tools like skip tracing and vacancy checks to ensure your leads are accurate and your follow-up is organized.
This platform helps convert contacts into clients through automated, organized campaigns.
Key features
- Skip tracing and data filters: Tools to find owner contact information and filter data for quality leads.
- Offer and task tracking: Manages your sales pipeline, tracking offers made and tasks required for each lead.
- List stacking: Consolidates data from multiple lead-capture methods to create a centralized, prioritized contact list.
Pros and cons
Pricing
Plans start from $149/mo for 5 users, and you get unlimited leads and prospects storage.
Alternatives
- Zoho CRM
- HubSpot CRM
- Freshsales
Matterport: Marketing software
Best for: Investors and property managers who want to maximize listing appeal by creating immersive 3D virtual tours and detailed floor plans.
In a competitive market, a high-quality listing is essential. Matterport is a leading platform that allows you to create "digital twins" of your properties. The platform uses 3D capture technology to generate virtual tours, floor plans, and a unique "dollhouse view" that helps potential tenants or buyers visualize the space with unmatched clarity.
Key features
- 3D digital twins: Creates interactive, immersive virtual tours of a property.
- Dollhouse view: Provides a bird's-eye perspective of the entire property layout.
- Matterport AI: Generates precise measurements, detailed layouts, and insightful analytics from the 3D model.
Pros and cons
Pricing
Matterport pricing is based on the number of spaces you manage and user access. It offers a free plan that gives you access to 2 users to create a 3D tour of 1 space. Its paid tier starts from $12/mo.
Alternatives
- Zillow 3D
- FlippingBook
FlipperForce: House flipping software
Best for: Investors and rehabbers focused on house flipping and the Buy, Rehab, Rent, Refinance, Repeat (BRRRR) strategy who require an all-in-one platform for deal analysis, project management, and budget tracking.
FlipperForce provides a centralized cloud-based platform to manage the entire rehabilitation process. It eliminates the need for siloed spreadsheets by integrating property research, deal analysis, task management, and budget accounting into one robust system, which is crucial for maximizing project profitability.
Key features
- Cost estimating: Accurately estimates rehabilitation and construction costs using customizable options and built-in cost databases with over 500 repair items.
- Budget vs. actual tracking: Compares your initial project budget against your actual, tracked expenses to monitor cost overruns and forecast final profitability.
- Project management: Allows users to create project schedules, manage contractor start/completion dates, and track all tasks and milestones.
Pros and cons
Pricing
Flipperforce pricing plans start at $59/mo for one user.
Alternatives
- Planner 5D
- RoomSketcher
- Yardi RENTCafe
Automate Your Real Estate Management with Baselane
Finding the best real estate software for investors means identifying the biggest bottleneck in your operation and applying the best solution.
Before you can confidently invest in a new deal, you need crystal-clear and up-to-the-minute data on your current portfolio. Baselane is purpose-built to solve this, giving you an all-in-one financial platform where banking, rent collection, and bookkeeping are seamlessly integrated.
Ready to get started? Open a Baselane account today to centralize your finances and make your real estate business thrive.
FAQs
Why is Baselane the best real estate investment software?
Baselane combines banking, rent collection, bookkeeping, and reporting into one platform. Unlike generic tools, it’s built specifically for landlords and investors — with free sub-accounts per property, automated expense tracking, Schedule E tax reports, and high-yield savings. This eliminates the need to juggle multiple tools.
What is real estate investment reporting software, and why do I need it?
Real estate investment reporting software converts data into clear, reliable insights about your portfolio's health, which is essential to make truly data-driven decisions. You need it to generate formal financial reports like P&L statements and budget-versus-actuals, track performance metrics like NOI, Cash-on-Cash return, and overall ROI, and create polished stakeholder communication for lenders or partners.
What are the best real estate deal analysis tools?
Deal Analysis Calculators (like DealCheck or FlipperForce) to instantly assess cash flow, Cap Rate, and ROI for various strategies; Market Research from platforms like Mashvisor for rental income and occupancy projections; and Data Sourcing from tools like PropStream to pull nationwide property data and ownership records to ensure your valuation is accurate.
Can Baselane replace accounting and property management software?
Yes. Baselane offers integrated bookkeeping and property-level reporting, so you don’t need separate landlord accounting software. You can track income, expenses, and cash flow for each property while collecting rent and managing security deposits from the same dashboard.
How does Baselane compare to other real estate CRMs and investor tools?
While CRMs like Ascendix or Zoho track leads, Baselane focuses on financial management. It helps landlords and investors manage cash flow, banking, and taxes once deals close. For many investors, Baselane plus a lightweight CRM provides the full stack needed to run their business.
Does Baselane support growth for small landlords and large portfolios?
Yes. Baselane is scalable — you can open unlimited property-specific accounts, issue multiple debit cards, and generate tax-ready reports. Whether you own one rental or 50+, Baselane grows with your portfolio without extra fees.
