Top 5 Rental Property Management Apps for Landlords (2025)

A landlord spends an average of four hours per month or 48 hours a year managing a single rental, equivalent to over two weeks of work. This includes everything from leasing to daily management. Yet, the right rental property management app can slash this time by up to 70%, saving you tons of time.

In this guide, we will walk you through the top 5 rental management apps that are time-savers, simplifying your property management tasks and ensuring you spend less time on paperwork and more on what matters.

Key takeaways

• Baselane: All-in-one property management software for landlords, free to use with a 2.99% tenant payment processing fee.
• Hemlane: Best for managers desiring an all-in-one solution and comprehensive property management with 24/7 repair coordination, starting at $30/month.
• Landlord Studio: Tailored for DIY landlords with a focus on financial tracking, available from free to $12/month for up to 3 units.
• Apartment List: For property owners aiming to maximize unit visibility with a personalized matching algorithm, pricing starts at $10 per lease.
• Apartments.com: A complete rental management solution, free for property managers and owners with no rent collection fees.

Key features to look for in a property management app

With the right app, you can simplify tasks, save time, and increase efficiency while keeping track of your rental properties. You have to sift through comprehensive features to find the right property management app.

Here's what to look for:

• User-friendly interface: Simplify your daily tasks with an easy-to-use app. A straightforward design can make managing properties less of a chore.
• Integrated yet specialized functions: Opt for apps that offer specialized features for different tasks but integrate seamlessly for a unified management experience.
• Detailed inspections: A robust app should facilitate thorough property inspections, allowing for custom checklists and easy photo documentation.
• Effective communication tools: Ensure the app provides comprehensive communication features for seamless tenant interaction.
• Overview of properties: Access critical information across all your properties at a glance, making overall management more manageable.
• Integration: Choose an app that syncs effortlessly with desktop software, avoiding duplicate work and streamlining complex tasks.

5 best rental property management apps

To help you better manage your rental property management business, here are the five best apps for landlords and property owners.

Baselane

Best for: Independent landlords, property managers, and real estate investors looking for an integrated property management platform.

Baselane is an integrated rental property management platform that helps you organize your properties, collect rent, and improve cash flow predictability.

Key features

• Dedicated property accounts: Users can open unlimited checking and high-yield savings accounts, creating separate accounts for each property or entity to simplify financial separation.
• Automated rent collection: Collect rent from tenants through payment methods, including ACH, wire transfers, debit, or credit cards.
• Automated reminders & late fees: The platform automatically sends payment reminders and can be set up to apply late fees, reducing the need for manual follow-up
• Tenant portal: Provides tenants with a dedicated account to track payments, set up auto-pay, and view lease details.
• Financial reporting & analytics: Generates real-time financial reports, including cash flow statements and profit & loss statements, at both the property and portfolio level.

Pros:

• Offers essential tools within a single platform, making it easy to manage and track rental property profitability
• Save time by automating rent collection and organizing transactions with its AI-powered categorization.
• Generate real-time reports and gain visibility into each property’s performance, and make reasonable judgments about when to increase rent, and so on.

Cons:

• Landlords can't advertise their rentals to find tenants
• No tenant screening tools

Pricing:

Baselane has zero monthly fees, making it a free rental property management software. A 2.99% payment processing fee applies to tenants.

Hemlane

Best for: Owners, agents, and managers seeking an all-in-one platform for managing long-term rentals, from advertising to maintenance.

Hemlane’s rental property management features are diverse, offering tools for rent collection, lease management, and maintenance coordination.

Key features

• 24/7 repair coordination: Automates maintenance requests and offers 24/7 emergency support, often connecting users with a network of local service professionals.
• Full-lifecycle leasing & screening: Provides rental advertising syndication to multiple sites, comprehensive tenant screening, and digital lease signing.
• Financial & accounting integration: Automates rent collection (with $0 ACH fees), late fee enforcement, and integrates financial tracking for real-time performance views.

Pros

• Hemlane offers responsive customer service.
• Offers real-time visibility into rental properties through timely notifications and reminders
• Offers a good range of features within the pricing plans

Cons

• The user interface isn’t intuitive and often slows down, particularly when used on mobile devices.
• Steep learning curve, making it not an ideal solution for new property managers or landlords.

Pricing

Hemlane offers a free plan with basic features, and its paid plan starts from $36.50/month for 1 unit. There’s also a 14-day free trial for all its paid plans.

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Landlord Studio

Best for: DIY landlords and property managers with small to mid-size rental portfolios.

Landlord Studio is a lightweight, customizable software that helps landlords and managers keep track of cash flow, collect rent, and manage leases.

Key features

• Mobile-first financial tracking: Specializes in intuitive income and expense tracking via a mobile app, including a smart receipt scanner and mileage tracker.
• Rental accounting & tax reporting: Provides robust rental-specific accounting tools, automated bank feeds, and generates professional financial reports, including Schedule E reports for tax purposes.
• Online rent & leasing management: Features automated rent collection, late fee enforcement, and tools for tenant screening and lease management.

Pros

• Easy to keep track of tenants and lease agreements.
• Affordable starting pricing plan, making it a good solution for budding property managers.
• User-friendly and easy-to-use interface.

Cons

• Lease editing isn’t intuitive and can often take long, especially when tenants leave midway through their lease agreement.
• Rental property reporting is often confusing.

Pricing

Landlord Studio offers a freemium plan that covers the first three properties for free, with a premium plan starting at $15/month for up to three units.

Apartment List

Best for: Residential rental property owners seeking to maximize their unit's visibility and generate a pipeline of potential tenants.

Apartment list is a purpose-built platform for property managers that helps you lead end-to-end communication with potential tenants. You can advertise your listing, generate leads and nurture them, and retain them through the tenant portal.

Key features

• Personalized matching algorithm: Uses a unique, personalized questionnaire and matching process to connect landlords with pre-qualified, suitable tenants based on detailed preferences.
• High visibility listing platform: Maximizes unit visibility by featuring listings on its widely used platform, which is primarily focused on apartment discovery and matching.
• Focus on tenant acquisition: The platform’s core is centered on the marketing and lead generation phase, operating on a pay-per-lease pricing model.

Pros

• Helps you generate qualified leads for each listing through its personalized rental matching algorithm
• As a major rental marketplace, it attracts anm active audience of renters, maximizing the chances of filling a vacancy quickly.

Cons

• Landlords may find it challenging to stand out in a crowded market.
• Occasional inaccuracies in matching tenants to properties can occur.
• The pricing model might not be cost-effective, particularly for smaller landlords.

Pricing

Apartment list pricing isn’t available publicly. To advertise your listing or find tenants, contact their team.

Apartments.com

Best for: Independent landlords seeking a purpose-built platform to manage and scale their rental units.

Apartments.com’s Rental Manager suite offers an array of tools to fill vacant properties, screen tenants, and collect rent. It’s a dedicated tool built to help you find tenants and manage your properties with ease.

Key features

• Broad listing network: Showcases property listings across the extensive Apartments.com network (including multiple partner sites) to maximize exposure to millions of renters.
• End-to-end free core services: Provides online rent collection (free for ACH), tenant screening, digital lease creation, and expense tracking at no monthly cost.Integrated
• Maintenance & expense tracking: Streamlines online maintenance requests (often with photos/videos) and allows landlords to track expenses against Schedule E categories.

Pros

• Offers an extensive network for increased listing visibility, which enhances the chances of quickly filling vacant properties.
• Free to use for rent collection, making it a cost-effective solution for property managers and owners.

Cons

• No free trial available, which may limit the initial analysis of the platform
• No integrated banking to manage and organize rental property finances

Pricing

Apartments.com offers a free version to list your property, featuring 21-day standard visibility that appears on six websites across the Apartments.com network. They also offer a paid plan with advanced features at a one-time fee of $20 per unit.

Comparing top rental property management apps

Manage your rental properties with confidence

Managing rental properties efficiently doesn't have to eat into your valuable time. With Baselane, an all-in-one property management software, you can save your weekends by automating rent collection, getting a bird’s eye view of each property’s financial performance, and coordinating with tenants through a dedicated tenant portal.

Ready to save hours on property management? Try Baselane today and save valuable time!