Best Lease Management Software for Tenants in 2025

Effectively managing rental property leases is crucial for landlords and property managers. Staying organized impacts everything from cash flow to compliance and tenant relationships. 

Lease management software offers a streamlined way to handle these essential tasks. This guide explores how these platforms work, their key benefits, and how to choose the best option for your rental business.

Key takeaways

• Lease management software centralizes lease documents and related terms, drastically reducing the compliance errors common with tracking paperwork and deadlines manually on spreadsheets.
• Platforms with e-signature capabilities allow you to create, sign, and store legally binding leases digitally, making tenant onboarding faster and more professional.
• The most valuable feature is automated deadline tracking, which alerts you to move-in, move-out, and renewal dates, helping you proactively manage your portfolio’s occupancy.
• As an ordinary and necessary expense for managing your rental business, the cost of lease management software is typically tax-deductible.

What is lease management software?

Lease management software is a specialized digital tool designed to help real estate investors and landlords efficiently handle the complexities of rental agreements. It moves your entire lease lifecycle—from drafting to signing to eventual termination or renewal—off of paper and into a secure, centralized digital system.

The main focus of this software is:

• Document storage: Securely keeping all versions of the lease, addendums, and disclosures in one spot.
• Critical date tracking: Automatically monitoring move-in, move-out, and lease renewal deadlines.
• Execution: Offering digital signing options (e-signatures).

While these platforms often include automated rent collection as a major integrated feature, their core value is ensuring your foundational legal documentation and associated deadlines are impeccably managed.

Why landlords use lease management software

Relying on manual methods—such as paper files and calendar reminders—is inefficient and risky. Lease management software take in inefficiencies out of the process by automating the process from drafting to renewal.

Here are some of the key benefits that a lease management platform offers.

• Ensures compliance: Lease terms and local regulatory requirements are centralized and easily auditable. This is crucial for avoiding costly legal issues related to security deposit handling, late fees, and eviction notices.
• Reduces vacancy costs: Automated reminders ensure you initiate the renewal process or start marketing the unit well ahead of the lease expiration date, minimizing the financial burden of a vacant unit.
• Simplifies communication: Centralized tools for tenant messaging ensure all conversations related to lease terms or renewals are documented and easily accessible.
• Scalability: When you are ready to expand your business and buy more properties, digital tools let you manage 5 units as easily as 50, without needing to hire a full-time assistant.

The global lease management software market is expected to grow to $6.5 billion in 2029 at a compound annual growth rate (CAGR) of 8.8%. The data reflect strong demand for digital solutions that streamline lease tracking, renewals, and rent management, especially as more landlords seek efficiency and compliance support in day-to-day operations.

Must-have features of lease management software

Choosing the right software is about finding the platform that makes managing your core legal documents as efficient as possible. The best tools offer:

• Digital lease creation & storage: The ability to upload or generate state-specific lease agreements and securely store all legally executed versions.
• E-signature capabilities: Enabling fast, legally binding e-signing of leases by all parties from any device, eliminating the need for printing and scanning.
• Critical date tracking: Automatic tracking of move-in, move-out, and lease renewal deadlines to ensure you act proactively.
• Tenant screening integration: Allows you to quickly move from applicant to signing, leveraging comprehensive reports (credit, criminal, eviction history) to select reliable tenants.
• Security deposit management: Tools to track deposit amounts and often to hold the funds in legally separated accounts, helping you remain compliant with state escrow regulations.
• Built-in rent collection: Seamless linking of lease terms (rent amount, due date, late fees) directly to an automated rent collection system

Top lease management software platforms for landlords 2025

The market offers various options for property lease management software, from free solutions to comprehensive paid platforms. Choosing the best lease management software depends on your specific needs and portfolio size.

1. Baselane

Baselane is the best real estate management software that offers built-in lease management features to help you manage the entire lease lifecycle—from creation to renewal/termination. 

Start with tenant screening. Invite tenants to share their credit history, eviction notices, criminal record, identity and background checks, and income record. You choose the reports you want to run.

After screening, download and analyze the reports to decide on a tenant. Then, begin lease creation and signing with Baselane's lease management features.

Key features:

• State-specific lease creation: Create, customize, and lock in the lease and then send it out to tenants for digital, legally binding signatures (e-signing) and save time on tenant onboarding.
• Lease e-signing: Send your leases to multiple tenants at once and track the status of the signing.
• Lease storage: Keep track of newly and pre-signed leased in a single dashboard for easy access.
• Integrated rent collection: Lease terms (monthly rent, due date, late fees) are automatically linked to the automated rent collection system, so rent is invoiced and tracked according to the lease agreement.
• Tenant screening: comprehensive credit, criminal, eviction, and bank-verified income reports in minutes, giving you the confidence to select a high-quality tenant who is likely to honor the lease terms.

Baselane makes the whole landlording process much simpler from collecting rent, to sending over a lease, to vetting new tenants. It will save you a lot of time. ~ Cody

2. Buildium

Buildium is an enterprise level property management software designed for professional property managers and landlords with larger property portfolios.

While it has robust features for generating and tracking leases, its extensive feature set and pricing model mean it is often overkill for smaller to medium-sized landlords. Starting at $58 per month, it focuses on providing a full, feature-rich management solution rather than a lean financial toolkit.

3. AppFolio

AppFolio caters to landlords managing mid-to-large portfolios and offers a lease management system. You can create, sign, and track digital lease agreements, automate lease renewals, and manage compliance tasks. 

AppFolio also integrates lease data with accounting, maintenance, and communication tools. Its pricing starts isn’t publicly available.

4. DoorLoop

DoorLoop is a property management software for small landlords and offers a clean interface and relatively straightforward lease management, including digital signing and renewal tracking. It is often positioned toward mid to large-scale investors due to its high-tier pricing plans starting at $99/month for 1 unit. 

While it's easy to use, you may find that you need to integrate external tools for more detailed rental income tracking and reporting.

5. RentRedi

RentRedi is a mobile-friendly rental management app that includes lease management features like digital leases, mobile rent payments, and tenant screening. It’s optimized for landlords who need on-the-go access to lease information and lease signing. 

While it handles lease tracking effectively, its reporting and accounting tools are limited. RentRedi’s pricing begins at $5/month, with higher-tier plans offering more features.

6. TenantCloud

TenantCloud is a private landlord's property management software that offers digital lease creation, e-signing, and renewal tracking. The platform supports online rent payments, tenant screening, and communication.

Its base plan includes essential lease management functions, while premium upgrades add accounting integrations and advanced automation. Plans start at $18/month.

7. Landlord Studio

Landlord Studio provides lease tracking tools, including rent due alerts, digital rent collection, and expense logs tied to each lease. While its free version supports lease tracking for up to 3 units, advanced features like integrated banking, e-signatures, and detailed reporting require a Pro subscription. 

Paid plans start at $15/month, with additional charges for portfolios over 3 units.

Comparing Baselane vs. other lease management software

Here is a table comparing the real estate lease management software.

Average cost of lease management software

The cost of lease management software varies based on the number of units managed, available features, and whether the platform uses a flat-rate or per-unit pricing model. 

Entry-level plans for small landlords typically start between $12 and $18 per month, offering basic lease tracking, rent collection, and digital lease signing tools. More advanced plans, which include features like automated accounting, maintenance tracking, and reporting, generally fall within the $55 to $150+ per month range. 

For larger portfolios or more complex leasing operations, especially in commercial real estate, pricing can scale significantly higher, often requiring a minimum monthly spend or a custom enterprise quote.

How to claim lease management software costs back

The cost of lease management software is typically a deductible business expense. This falls under ordinary and necessary expenses for managing a rental property business. Consult with a tax professional or accountant for specific guidance.

Software costs can usually be deducted in the year they are paid or incurred. Keeping detailed records of subscription fees and receipts is important for tax purposes. Proper accounting ensures you maximize legitimate deductions related to your rental activities.

Expert tips for picking the right lease management software

With so many platforms available, finding the right fit depends on your portfolio, feature needs, and how much automation you want. The best software for property managers makes lease management easier, more secure, and scalable.

• Assess your portfolio size and property type: Choose software designed for your scale, whether you're managing residential, commercial, or mixed-use properties.
• Identify essential features: Look for must-haves like online rent collection, digital lease signing, and commercial lease tracking, depending on your operations.
• Compare pricing models: Evaluate both free and paid options to find a platform that fits your budget without sacrificing functionality.
• Prioritize ease of use: The best platforms offer a clean, intuitive interface that simplifies tasks rather than adds complexity.
• Review customer support and security: Strong support and secure data handling are essential, especially when managing sensitive lease and financial information.

Choosing lease management software by portfolio size

The best lease management software varies depending on the number of units you manage. 

• Landlords with small portfolios (1-10 units) may find the best free property management software or low-cost platforms sufficient. Many offer core features like rent collection and basic lease tracking.
• Medium-sized portfolios (11-50 units) often benefit from paid plans that offer more automation, reporting, and integrations. Platforms with per-unit pricing become cost-effective here.
• Large portfolios (50+ units) or those requiring commercial lease management software usually need comprehensive, often more expensive, solutions with advanced accounting, reporting, and customization features. These landlords often require dedicated real estate investment software that includes robust leasing tools.

Choosing lease management software by property type

Different property types have unique leasing needs.

• Residential lease management software focuses on features like tenant communication, maintenance requests, and standard lease terms. Platforms suitable for DIY landlord property management typically fall into this category.
• Commercial lease management software handles complex clauses, percentage rent, common area maintenance (CAM) fees, and detailed escalation schedules. 
• Retail lease management software is a specific type of commercial software tailored for retail-specific terms. Choosing the right commercial real estate lease management software means finding one designed for your specific property type and its associated complexities.

End the paper chase

Effective lease management is the backbone of running a successful real estate business. The quicker you can screen tenants and sign & store legally compliant lease documents, the faster you can focus on maximizing your returns and scaling your portfolio.

By using an advanced banking platform like Baselane, you ensure every part of the lease lifecycle is handled smoothly—from the first tenant application to the final. Stop burying yourself in paper-based lease and automate process with Baselane. Create a free account today!.